HR Coordinator/Administrative Assistant

Anesthesia Associates of Kansas City (AAKC), seeks a full-time HR Coordinator/Administrative Assistant to work in our corporate office in Overland Park, KS.

We are looking for a high-energy, team-oriented, ‘can do’ individual who has a proven track record in taking initiative, problem-solving, and collaborating with executive team members or senior management. This position is a unique hybrid of being an HR Coordinator and Administrative Assistant to better serve our small administration team. They will be working closely with all our departments across AAKC.

We are looking for someone who…

  • Exudes a positive attitude.
  • Is forward-thinking.
  • Brings a fresh perspective and innovative solutions to the role and company.
  • Emulates our core values (Excellence, Compassion, Collaboration, Integrity, Engagement)
  • Enjoys new challenges.
  • Values a service-focused culture.
  • Willingly embraces “any and all duties as needed/assigned.”

Responsibilities:

  • Promotes the department as a friendly, professional, and service-oriented entity.
  • Provides accurate and timely day-to-day support to members of the executive and administrative management teams in the handling of a variety of administrative tasks.
  • Serves as confidant and provides support to executives.
  • Manages Executive meetings.
  • Collaborates with a variety of other staff and outside resources to assist with information exchange, problem-resolution, and requests.  Interfaces with other departments and external or internal resources (e.g., vendors, legal counsel, facility partners, etc.) to facilitate work.
  • Ensures accurate maintenance of documents, forms, and processes.
  • Handles pre-employment and employment activities.
  • Ensures I-9 and immigration compliance.
  • Assists with the off-boarding and onboarding process.
  • Helps ensure corporate facilities are safe and secure.
  • Ensures successful execution of company-wide events and activities, functioning as Event Planner for the company.
  • Manages vendor relationships.
  • Serves as back-up to oversee and/or manage room scheduling for meetings and activities. 

Education:

  • Associate’s degree with emphasis in human resources, communications, office management or related field.  Equivalent experience may be substituted.  College courses in general business, a plus.

Experience:

  • Four years as an administrative assistant, including two years supporting more than one person.
    • This would include experience organizing/preparing meetings, agenda, logistics and minutes.
  • Two years’ experience in a professional Human Resources environment, supporting the employment function, preferred.
  • Two years’ experience in database management and production of reports.
    • Computerized databases, word processing and spreadsheet experience is required.
    • Working knowledge of different HRIS’s, a plus.

Skills:

  • Excellent communication skills, both oral and written.
  • Exceptional organizational skills.
  • Detail-oriented, a self-starter and being able to shift priorities as demands dictate.
  • Outstanding interpersonal skills and confidence.
  • Friendly demeanor
  • Demonstrated or proven ability to set priorities and attain deadlines.
  • While also balancing multiple projects and performing assignments accurately.
  • Proficient in Microsoft Office including Word, Excel and PPT.
  • Exceptional knowledge of database management, including query and report generation.
  • Tech savvy and quick learner.
  • Ability to adapt to various applications and systems.
  • Familiarity with DocuSign, Adobe Pro and Survey monkey.
  • Must demonstrate flexibility and occasionally working outside normal working hours to meet mission-critical expectations.

AAKC is a privately held medical group which employs physicians, advanced practice professionals and clinical staff as well as office support staff.

We offer a competitive, well-rounded, comprehensive benefits package.  Medical, Dental, and Vision are available the first of the month after date of hire. Our 401k Retirement plan contains generous employer contributions.  Other benefits include Life Insurance, Long Term Disability, and Health Savings Accounts.

Apply Now for HR Coordinator/Administrative Assistant

AAKC is an Equal Opportunity Employer